People Smartz Blog

During a presentation to a group of business people last month I was asked a question about the importance of long term planning in a business.

The person asking the question phrased the question to reflect his own situation where his time on a day to day basis was totally involved in the here and now - “How can I find time to think long term?”

This is a great question!

And the simple answer is…….

There is no simple answer!

One thing to do is to acknowledge is that we do not manage time.  What we manage is our use of time.  If you really think it through, the distinction between the two is important.  The first implies that we can manage a scarce resource and somehow manipulate the number of hours in the day.

Well, if you can find a way to put more than 24 hours into a day let me know – between the two of us, I think we can make a lot of money!

However, if we use the second definition – managing our use of time, we begin to open up a whole different set of possibilities.

Once you accept that it is your use of time that is manageable, this allows you to begin setting in place a simple principle which can really define your ability to “find time”.

You need to begin to differentiate between those things you do which are important, those that are urgent and those that are neither urgent nor important.

Once you begin to understand the difference, you can begin to ask yourself a question – “What is the most important thing I should be doing now?’

In the environment in which we work, often items arise which appear urgent or important but in reality are not.  For example, if your long term goal is to develop your business and you receive an email with a great YouTube clip on it – what would be the most important thing for you could do?  Watch the video or make those phone calls to develop your business?

Now as I said at the start of this article – there is no simple answer!  This is because even if you do ask yourself the question, it takes discipline to do the important when the urgent continues to beckon so enticingly.  Also, there are times when urgent things are important – meeting a customer’s reasonable needs for example.

It is because of this that knowing your goals/values and committing to them is important.  They provide you with direction and can assist you in your use of time. 

So my answer to the business person when he asked his question? 

“Identify what is important to you, identify what is urgent and identify what is neither urgent or important – when you’ve done that, start working out how to ensure you have the time to achieve your goals”

As I said, not a simple answer, but a good start!

How well are you managing your time?  How good is your goal setting?  Why not contact us for a Complementary Coaching Session to assist you!

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This morning I posted a quote on Facebook from John C Maxwell - 

‎"Life is 10% what happens to me and 90% of how I react to it."

Posting this particular quote was not an accident.  It is because I believe that in life, and in business, you have the ability to choose the way you react to a particular situation.

The current situation in regards to the World's and Australia's economy is creating a mindset within many business owners - one which says "here we go again" and "things are tough at the moment".

On the most part, I have to say that I agree with them!  Things are tough at the moment - but all that means is that now is the time to actively seek opportunity.

I would like to give you two examples of clients of mine who are reacting positively to the current environment and actively seeking opportunity.

One of them is operating a single person business. She has had a rough year with her home flooded in the January floods and many other things happening around her.  Yet, despite having to move home and her workplace 3-4 times, she has worked hard at grasping opportunities as they have been presented to her.  Despite working in an industry that is flat lining, she is one of the few of her peers who is able to predict a positive cash flow over the next 6 months.

The second client is a team of two young professionals who have looked at the economy, identified potential markets for themselves and actively worked those markets hard.  Where other companies in their industry are laying off staff, they are hiring.  Where other companies in their industry are lowering their rates, they are raising theirs. Where other companies are loosing customers, they are gaining them.  

Both these clients have one thing in common.  They have chosen to take a positive approach and grasp opportunities as they present themselves.  Importantly, they have worked hard at establishing relationships with other businesses to encourage a flow of work between the different businesses.  In short - their efforts are not only ensuring the success of their own business but also assisting others.

Over the past two or three weeks, I have met with many business owners who are "doing it tough" and I have shared these stories with them.  It is interesting to hear their feedback.  Many were continuing to do things they had done previously because they had worked previously, others were looking for the silver lining - one retailer told me that things would turn around over the coming months because "people will start getting their tax cheques".

Well, I'm sorry, people have been getting their tax cheques now for nearly 2 months!  And what happens if they decide to bank their cheque rather than spend it?

Waiting for a silver lining or continuing to do the same things does not change something.  Taking a positive approach and seeking a new way is - in other words choose to respond rather than choose to do nothing!

This is what we are encouraging our business coaching clients to do and everyone of them is achieving their targets. In the case of the two I have described above, we are re-writing the targets - they are not high enough!  On average over the last six months our clients have achieved an average increase of 62% in revenue during a period where "things are tough".

So if you own a small business, think about how you are reacting to the economic environment - are you taking advantage of the opportunities that are out there and taking a positive approach?

People Smartz is a Business and HR Coaching company specialising in assisting small to medium sized business owners.  Our aim is to assist Business Owners to achieve both their personal and business goals in a balanced and sustainable manner.  If you would like to discuss business coaching - Contact Us

Today I was almost involved in an accident in my car.

I was driving along the road, the last of three cars travelling along a suburban street.  Up ahead was a side street with one car waiting to turn out and another waiting to turn into it.

Unexpectantly, the first of the two cars ahead of me suddenly stopped to let these two cars exit and enter the side street.

Taken by surprise, both I and the driver of the second car braked hard.  Unfortunately, the second car was unable to stop in time and drove straight into the rear of the first car, which then crashed into both the cars turning.  Luckily, I was travelling far enough behind to avoid being physically involved and my car was undamaged - something I can not say for the other 4 cars involved.  

More importantly, no one was injured in the accident.

Now what has this got to do with a blog about business you might ask?

Well, it teaches us a lesson in why it is important to manage expectations in your business - when you don't, the unexpected happens!

We have road laws that control how traffic behaves, signs that indicate who is required to give way or stop, speed limits and many other things that are provided to ensure we are safe and consistent on the road.  Today's accident occurred (in my opinion), because someone decided that they would do the "unexpected".

Simply, he stopped to allow traffic that legally did not have the right of way to turn.  As he stated after, he thought he was "doing the right thing" and that "they could be waiting for ages".  

The problem was that this was not a behaviour those travelling behind were expecting - we were expecting him to follow the rules.  He hadn't even thought that others would be expecting him to do something different!

Now we have said before in this blog that the number one thing we see when asked to assist businesses with issues that develop with people is that there is an inconsistent approach to expectation management.  

When expectations aren't clear or not understood, then problems occur.  In the case of the car accident, the expectations were clear, but the understanding was not - the driver did not understand the need to stick to rules, he did not understand the effect that his actions may have (I am sure he does now!)

So there is a lesson to be learnt from today's event - how you deliver and ensure understanding of your and your businesses expectations is important in ensuring your business remains on track - without any "accidents".

This is were tools such as position descriptions, employment agreements, codes of conduct, processes and procedures become very important.  They lay out the basic "expectations" of the business in regards to behaviours, customer and peer interaction, business development etc.  If these are clear and easily understood, you are a long way along the track to ensuring a smooth running business.

In line with this is ensuring that you have strong systems to communicate formally and informally with your team.  This includes performance management systems and the way you pass on important information.  Regardless of the size of the business, these systems in themselves can be designed to improve both individual and business performance.

Equally important is the demonstrated behaviour of owners and managers of your business. By ensuring your own actions are line with these expectations, you are providing an example to your team.

If you would like to improve the performance of your team, first look to how you manage your expectations - For many years, we at People Smartz, have been assisting in ensuring that businesses run smoothly through the strong development of these expectation management tools and behaviours. Call us today to assist you!

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The HR Coach Research Institute has released its latest quarterly index.

The latest information coming out of the business sector indicates a significant drop in business confidence and a unique situation developing in terms of a two speed economy.  

The following summary is provided courtesy of the Institute:

"Alarmingly, this data was compiled before any firm Carbon Tax plan was released by the federal government, thus does not account for the affects of the proposed tax. In light of this, confidence and sentiment in the business sector will most probably not improve in the coming quarter.

Furthermore, job advertisements fell, as did job creation in the past quarter.

The multi-speed economy in Australia is presenting the business sector with the unique situation that has the economy growing whilst at the same time making business owners retreat into survival mode. As a result long term planning and strategy are suffering.

Interestingly employee satisfaction levels within the business sector are higher than those of business owner's satisfaction with their own business. This could exacerbate already strained relationships."

You can download a copy of this latest research from our website - HR Quarterly Index

When we first started People Smartz, our aim was to assist companies who understood that people are the most important asset a company can have.

Our aim has never changed, we believe that it is people who can drive a business to success and have not moved from this belief.

This means our aim has always been to work with businesses to assist them to build the individual and collective capability within a business - the aim being what we call "Mutual Success".

Last week we met with one of our long term clients.  They are a small company of 20 employees with offices in two states.

This company has strong leadership, some good managers and some good people - A recently completed employee survey assessed their employee satisfaction at 73%!

But it was the items that the survey raised that interested us - what they were doing well, and what they could do better.  

What the survey enabled us to highlight was the differences in management and leadership between the states.  Where one state was strong in communication, the other was not, where one state was strong in sharing company performance, the other was not etc.

This has enabled us to see identify the individual strengths of the managers and use them in our planning to assist the company in moving forward to "mutual success".  By developing a plan utilsing the individual competencies each manager is displaying, we can use those strengths to develop weak areas in another area of the company, or even in another individual.

Building on what you already have in an organisation can sometimes have a very positive effect on a company.  By identifying the strengths you have in managers and staff, and utilising them to build the business you are developing not only the company but building responsibility, accountability and ownership - all positives for any company!

If you would like assistance in developing a plan to improve the performance of your company and encourage "mutual success"  - Contact Us Today!

Recently People Smartz launched a new one on one workshop called "Mutual Success".

These workshops are built on the premise that employers and employees working together can achieve success on a business and individual level.  We've called this "Mutual Success".  Really, its all about building busienesses through stong connections between all members of a business's "Team".

The workshops take a whole of business approach to managing people in a business.  They begin with seeking the needs of the business owner and identifying those areas of the business which may be effecting the achievement of "Mutual Success".

This begins with the basics - is the business providing their team members with all their entitlements, is the business complaint with Australia's new industrial relations laws and what behaviours are effecting the achievement of success.

We then move on to talking about how the business can move someway towards achieving "Mutual Success" and putting in place a plan to start them on their way.

Having completed a small number of these workshops, I have found that the results are incredible.  Not only are businesses finding new ways towards success, they are also covering off on important areas of compliance.  For thoses businesses, managing people has become a factor in their success!  One comment made by a workshop participant was "this has changed the whole way I look at my staff.  They are part of my competitive edge - not just a cost on the business".

At People Smartz, we strongly believe the development of "Mutual Success" is essential to the success of small to medium sized businesses.  In fact, we believe so strongly in this concept that we have decided to offer the "Mutual Success" workshops to small and medium sized business for free for the next 3 months!

Businesses taking part in the workshops come away with

• A new awareness of what may be challenging your business in regards to staff within your business
• Identify 3 things you can do now to improve productivity, staff retention and staff costs in your business
• A 3 month “Getting the Basics Right” Smartz Plan individualized for your business that you can begin work on straight away!

Visit our booking page to find out more today!